Committees
The success of chapter operations is accomplished through the combined efforts of all members. Specific
goals and objectives are accomplished through the establishment of permanent and special (ad hoc)
committees and the appointment of committee chairpersons by the Chapter President as authorized by the
San Antonio Chapter of Tuskegee Airmen, Inc., (SAC-TAI) Constitution/By-Laws. All members of SAC-TAI are
encouraged and challenged to lend their talents, skills, and resources to any of the Chapter’s committees.
Contact our Executive Secretary or a Committee Chair
goals and objectives are accomplished through the establishment of permanent and special (ad hoc)
committees and the appointment of committee chairpersons by the Chapter President as authorized by the
San Antonio Chapter of Tuskegee Airmen, Inc., (SAC-TAI) Constitution/By-Laws. All members of SAC-TAI are
encouraged and challenged to lend their talents, skills, and resources to any of the Chapter’s committees.
Contact our Executive Secretary or a Committee Chair
FINANCIAL PROJECTS
(Basic Operating Plan - ANNEX A)
(Contact current Chair) -
Makes recommendations for SAC-TAI involvement, participation and/or support of community
and other organization financial projects or initiatives. Advises and assists committees on fund-
raising efforts to help reduce/defray project overhead. Screens all requests to ensure
compatibility with TAI programs and credibility. Recommends chapter activities and/or
involvement in annual revenue-based programs such as Taste of New Orleans, Martin Luther
King and African-American Heritage Month celebrations, etc. Submits items and events to the
SAC-TAI Calendar of Events. Serves as primary point(s) of contact and advisor(s) for all sales.
Recommends, requisitions, manages and maintains chapter paraphernalia, historical, collector
and other items to be sold for profit. Researches potential sales items to ensure products are of
appropriate quality. Ensures 10% of all fund raising proceeds are forwarded to the TAI National
Treasurer.
LEGEND AND HEROES GOLF TOURNAMENT
(Basic Operating Plan - ANNEX B)
(Contact Current Chair)
Responsible for the scheduling, planning and implementation of the Chapter’s annual golf
tournament and any subsequent like events, on approval of the Executive Committee and/or
general membership. Serve as primary point(s) of contact and advisor(s) for all related
activities. Recommend, requisition, manage and maintain all paraphernalia and merchandise
items to be used, provided and/or sold in conjunction with the tournament event. Coordinate
all aspects of chapter and outside volunteer participation. Screen all activities to ensure
compatibility with TAI programs and credibility. Coordinate publicity of event(s) with appropriate
Chapter committees. Ensure 100% of all proceeds, after expenses, are forwarded to the SAC-
TAI Educational Assistance Awards fund/account.
MEMBERSHIP
(Basic Operating Plan - ANNEX C)
(Contact current Chair) -
Coordinates efforts to increase SAC-TAI membership with quality individuals committed to
excellence. Provides welcome packets to new members and keeps records of all financial
membership. Ensures new members are offered an opportunity to get involved in program
areas of individual interest at the time of membership. Establishes criteria for membership
reinforcement by maintaining contact with absent members and to determine how the
organization can recommit these individuals through encouragement and meeting needs.
Coordinates the chapter’s annual Membership Drive activities. Serves as official Welcome
Committee for new members and their families..
HISTORY/HISTORIAN
(Basic Operating Plan - ANNEX D)
(Contact current Chair)
Collects, catalogs and maintains Chapter History Files, i.e., publications, news articles, videos,
photo albums, visitors’ book, etc. Records all Chapter programs, activities and events via video,
audio, photography or other media. Maintains communication with National Historian to ensure
proper documentation of those who shared in the Tuskegee Experience of WWII and the
chronicle of events during that period. Articulates newsworthy information to membership.
Serves as Chapter advisor to ensure everyone has access to accurate portrayals of TAI history
at the local and national level. .
PUBLICATIONS/PUBLIC RELATIONS
(Basic Operating Plan - ANNEX E)
(Contact current Chair) -
Makes recommendations for SAC-TAI involvement and/or support of commemorative,
educational, or awareness projects, activities or events. Will facilitate communications and
problem solving ideas internally as necessary and externally with various groups, i.e., visual,
printed and electronic media, provide news releases and ensure media coverage of TAI events.
Manages and screens all requests for Chapter representative and Speakers Bureau
participation and presentation. Makes contact with schools and youth organizations to provide
information on SAC-TAI and encourages participation in TAI projects. Assists in script
preparation, official notifications, etc. Ensures National Public Relations Officer and the
Regional President are notified of all SAC-TAI events and receive copy of SAC-TAI newsletter
(s). Creates/coordinates and maintains the SAC-TAI Calendar of Events, to include National
events as well.
EDUCATIONAL ASSISTANCE AWARDS (Scholarships)
(Basic Operating Plan - ANNEX F)
(Contact current Chair) .
Coordinates all aspects of chapter participation in the TAI National Scholarship Program and the
SAC-TAI Educational Assistance Awards Program, to include an annual awards presentation
banquet or ceremony, as applicable. Recommends number and amount(s) of annual assistance
awards to the SAC-TAI Executive Committee and the general membership. Responsible for the
integrity of the awards paneling and selection process. Assists the National Scholarship
Committee, if requested. Serves as primary advisor for all youth educational, assistance award
and scholarship activities. Establishes and maintains open communications with potential,
current and past award recipients; and the National TAI Scholarship Committee.
YOUTH IN AVIATION
(Basic Operating Plan - ANNEX G)
(Contact current Chair) -
Makes contact with schools and youth organizations and provide information on TAI programs.
Encourages participation in TAI projects and ensure San Antonio area youth are encouraged
toward aerospace careers. Develops and manages this significant program on a local level and
works with young people with an interest in aviation. Secures local or national corporate and
organizational sponsors. Maintains contact with NASA, FAA, airline pilot organizations and the
Commemorative Air Force as partners in related endeavors. Solicits regional colleges and
universities for possible award of scholarships or other opportunities to students enrolled in
chapter programs. Coordinates activities to provide the experience of a lifetime for these
“young eagles” by visiting NASA, learning how airports are operated, build airplane models,
activities to stimulate interest in the sciences, mathematics and engineering, participation in the
Aviation Careers Education (ACE) Academy, Challenger Adventure activities, Air Academy
opportunities, work experience, and many other exciting programs.
MILITARY AFFAIRS
(Basic Operating Plan - ANNEX H)
(Contact the Chair)
Maintains close liaison with the 99th and 100th Flying Training Squadrons. Establishes and
maintains contact with local and national military leadership. Serves as primary point of contact
for all events when senior military and/or civilian personnel are invited or in attendance. Keeps
abreast of all issues and changes within the Department of Defense as they relate to or affect
TAI nationally or locally. Provides guidance to all other SAC-TAI committees and serves as focal
point for all military protocol matters. Ensures that various forms of military and civilian
ceremonies and etiquette are strictly followed for consistency and standardization. Follows
protocol variations as it pertains to diplomatic, heads of state, military and civilian personnel.
EXECUTIVE BUDGET REVIEW
(Basic Operating Plan - Annex I)
(Contact current Chair) -
Conducts annual audit of Chapter financial records and out-of-cycle audits as mandated by vote
of the membership. Reviews all reports that contain any financial data. Calls attention to any
issues by question or concern that impact the integrity and organizational confluence. Works in
conjunction with National Treasurer.
Nominations/Awards- Contact Chair
(Basic Operating Plan - Annex J)
Notifies the Executive Committee and general membership of required timelines and procedures,
in accordance with Chapter By-Laws, for appropriate selection of elected Chapter officers.
Responsible for identifying eligible members and acting on nominations for the elected positions
of officers within the Chapter’s Executive Committee. Makes personal contact with potential
candidates. Prepares a slate of officer candidates as a result of the committee's interview of
those members who have expressed an interest in holding office and prepares a ballot upon
approval. Ensures the (financially) current membership is afforded opportunity to review and
select (vote) on the slate of candidates. Ensures validity of any additional nomination(s) of
candidates for any office made from the membership and added to any ballot. Supervises the
election process, utilizing secret ballots, by distributing, collecting, and counting the votes.
Ensures all officers and officials are elected by a majority of the members participating in the
election. Conducts a run-off in the event of a tie in election votes. Coordinates officer
installation ceremonies with appropriate Chapter committees.
Maintains listing of authorized Chapter, Regional, and National internal and military awards.
Establishes internal suspenses, timelines, and evaluation procedures to ensure competitive and
timely submission of award nomination packages to higher level boards. Makes
recommendations to the Executive Committee and general membership on appropriate
candidates. Assists in the recipient selection process, as requested. Ensure appropriate
presentation is provided to award recipients. Coordinates publicity of awards and recipients with
appropriate Chapter committees.
BY-LAWS:
(Basic Operating Plan - Annex K)
(Contact Current Chair)
Continually review the Chapter Constitution and By-laws and submit recommendations for
amendment, replacement or adoption of changes as deemed necessary for good order to the
Executive Committee for presentation to the general membership. Prepare, upon consensus of
submitted recommendations, a ballot to all (financially) current Chapter members for formal
consideration. Ensure notice, publication and distribution to all Chapter members no later than
thirty (30) days following approval of By-Laws amendment, replacement or changes. Maintain a
master copy of the Chapter Constitution and By-Laws and monitor the printing and distribution,
as directed by the Executive Committee. Participate in review, amendment, replacement or
adoption of changes to the National By-Laws, at the request of the National, Regional or
Chapter Executive Committee/Board of Directors.
CHAPLAIN
(Contact current Chair)
Serves as advisor to the Executive Committee and the Chapter on all issues that are religious in
nature. Ensures Chapter notification of, invitation to and participation in local and National
religious events and activities, i.e., National Prayer Breakfast, etc . Plans at least a quarterly visit
to members' churches or houses of worship. Recommends religious leaders and organizations
for participation in Chapter programs and activities as appropriate.
EXECUTIVE PLANNING & DEVELOPMENT BOARD
(Contact current Chair)
Determines what is best for the organization by providing vision and recommending goals.
Develops organizational destination strategies for ‘where we are’, ‘where we want to be’ and
‘how we plan to get there'. Also looks at potential obstacles and the approaches the
organization intends to use in dealing with these obstacles. Reviews and makes
recommendations for all current and potential projects, programs and initiatives.
(Basic Operating Plan - ANNEX A)
(Contact current Chair) -
Makes recommendations for SAC-TAI involvement, participation and/or support of community
and other organization financial projects or initiatives. Advises and assists committees on fund-
raising efforts to help reduce/defray project overhead. Screens all requests to ensure
compatibility with TAI programs and credibility. Recommends chapter activities and/or
involvement in annual revenue-based programs such as Taste of New Orleans, Martin Luther
King and African-American Heritage Month celebrations, etc. Submits items and events to the
SAC-TAI Calendar of Events. Serves as primary point(s) of contact and advisor(s) for all sales.
Recommends, requisitions, manages and maintains chapter paraphernalia, historical, collector
and other items to be sold for profit. Researches potential sales items to ensure products are of
appropriate quality. Ensures 10% of all fund raising proceeds are forwarded to the TAI National
Treasurer.
LEGEND AND HEROES GOLF TOURNAMENT
(Basic Operating Plan - ANNEX B)
(Contact Current Chair)
Responsible for the scheduling, planning and implementation of the Chapter’s annual golf
tournament and any subsequent like events, on approval of the Executive Committee and/or
general membership. Serve as primary point(s) of contact and advisor(s) for all related
activities. Recommend, requisition, manage and maintain all paraphernalia and merchandise
items to be used, provided and/or sold in conjunction with the tournament event. Coordinate
all aspects of chapter and outside volunteer participation. Screen all activities to ensure
compatibility with TAI programs and credibility. Coordinate publicity of event(s) with appropriate
Chapter committees. Ensure 100% of all proceeds, after expenses, are forwarded to the SAC-
TAI Educational Assistance Awards fund/account.
MEMBERSHIP
(Basic Operating Plan - ANNEX C)
(Contact current Chair) -
Coordinates efforts to increase SAC-TAI membership with quality individuals committed to
excellence. Provides welcome packets to new members and keeps records of all financial
membership. Ensures new members are offered an opportunity to get involved in program
areas of individual interest at the time of membership. Establishes criteria for membership
reinforcement by maintaining contact with absent members and to determine how the
organization can recommit these individuals through encouragement and meeting needs.
Coordinates the chapter’s annual Membership Drive activities. Serves as official Welcome
Committee for new members and their families..
HISTORY/HISTORIAN
(Basic Operating Plan - ANNEX D)
(Contact current Chair)
Collects, catalogs and maintains Chapter History Files, i.e., publications, news articles, videos,
photo albums, visitors’ book, etc. Records all Chapter programs, activities and events via video,
audio, photography or other media. Maintains communication with National Historian to ensure
proper documentation of those who shared in the Tuskegee Experience of WWII and the
chronicle of events during that period. Articulates newsworthy information to membership.
Serves as Chapter advisor to ensure everyone has access to accurate portrayals of TAI history
at the local and national level. .
PUBLICATIONS/PUBLIC RELATIONS
(Basic Operating Plan - ANNEX E)
(Contact current Chair) -
Makes recommendations for SAC-TAI involvement and/or support of commemorative,
educational, or awareness projects, activities or events. Will facilitate communications and
problem solving ideas internally as necessary and externally with various groups, i.e., visual,
printed and electronic media, provide news releases and ensure media coverage of TAI events.
Manages and screens all requests for Chapter representative and Speakers Bureau
participation and presentation. Makes contact with schools and youth organizations to provide
information on SAC-TAI and encourages participation in TAI projects. Assists in script
preparation, official notifications, etc. Ensures National Public Relations Officer and the
Regional President are notified of all SAC-TAI events and receive copy of SAC-TAI newsletter
(s). Creates/coordinates and maintains the SAC-TAI Calendar of Events, to include National
events as well.
EDUCATIONAL ASSISTANCE AWARDS (Scholarships)
(Basic Operating Plan - ANNEX F)
(Contact current Chair) .
Coordinates all aspects of chapter participation in the TAI National Scholarship Program and the
SAC-TAI Educational Assistance Awards Program, to include an annual awards presentation
banquet or ceremony, as applicable. Recommends number and amount(s) of annual assistance
awards to the SAC-TAI Executive Committee and the general membership. Responsible for the
integrity of the awards paneling and selection process. Assists the National Scholarship
Committee, if requested. Serves as primary advisor for all youth educational, assistance award
and scholarship activities. Establishes and maintains open communications with potential,
current and past award recipients; and the National TAI Scholarship Committee.
YOUTH IN AVIATION
(Basic Operating Plan - ANNEX G)
(Contact current Chair) -
Makes contact with schools and youth organizations and provide information on TAI programs.
Encourages participation in TAI projects and ensure San Antonio area youth are encouraged
toward aerospace careers. Develops and manages this significant program on a local level and
works with young people with an interest in aviation. Secures local or national corporate and
organizational sponsors. Maintains contact with NASA, FAA, airline pilot organizations and the
Commemorative Air Force as partners in related endeavors. Solicits regional colleges and
universities for possible award of scholarships or other opportunities to students enrolled in
chapter programs. Coordinates activities to provide the experience of a lifetime for these
“young eagles” by visiting NASA, learning how airports are operated, build airplane models,
activities to stimulate interest in the sciences, mathematics and engineering, participation in the
Aviation Careers Education (ACE) Academy, Challenger Adventure activities, Air Academy
opportunities, work experience, and many other exciting programs.
MILITARY AFFAIRS
(Basic Operating Plan - ANNEX H)
(Contact the Chair)
Maintains close liaison with the 99th and 100th Flying Training Squadrons. Establishes and
maintains contact with local and national military leadership. Serves as primary point of contact
for all events when senior military and/or civilian personnel are invited or in attendance. Keeps
abreast of all issues and changes within the Department of Defense as they relate to or affect
TAI nationally or locally. Provides guidance to all other SAC-TAI committees and serves as focal
point for all military protocol matters. Ensures that various forms of military and civilian
ceremonies and etiquette are strictly followed for consistency and standardization. Follows
protocol variations as it pertains to diplomatic, heads of state, military and civilian personnel.
EXECUTIVE BUDGET REVIEW
(Basic Operating Plan - Annex I)
(Contact current Chair) -
Conducts annual audit of Chapter financial records and out-of-cycle audits as mandated by vote
of the membership. Reviews all reports that contain any financial data. Calls attention to any
issues by question or concern that impact the integrity and organizational confluence. Works in
conjunction with National Treasurer.
Nominations/Awards- Contact Chair
(Basic Operating Plan - Annex J)
Notifies the Executive Committee and general membership of required timelines and procedures,
in accordance with Chapter By-Laws, for appropriate selection of elected Chapter officers.
Responsible for identifying eligible members and acting on nominations for the elected positions
of officers within the Chapter’s Executive Committee. Makes personal contact with potential
candidates. Prepares a slate of officer candidates as a result of the committee's interview of
those members who have expressed an interest in holding office and prepares a ballot upon
approval. Ensures the (financially) current membership is afforded opportunity to review and
select (vote) on the slate of candidates. Ensures validity of any additional nomination(s) of
candidates for any office made from the membership and added to any ballot. Supervises the
election process, utilizing secret ballots, by distributing, collecting, and counting the votes.
Ensures all officers and officials are elected by a majority of the members participating in the
election. Conducts a run-off in the event of a tie in election votes. Coordinates officer
installation ceremonies with appropriate Chapter committees.
Maintains listing of authorized Chapter, Regional, and National internal and military awards.
Establishes internal suspenses, timelines, and evaluation procedures to ensure competitive and
timely submission of award nomination packages to higher level boards. Makes
recommendations to the Executive Committee and general membership on appropriate
candidates. Assists in the recipient selection process, as requested. Ensure appropriate
presentation is provided to award recipients. Coordinates publicity of awards and recipients with
appropriate Chapter committees.
BY-LAWS:
(Basic Operating Plan - Annex K)
(Contact Current Chair)
Continually review the Chapter Constitution and By-laws and submit recommendations for
amendment, replacement or adoption of changes as deemed necessary for good order to the
Executive Committee for presentation to the general membership. Prepare, upon consensus of
submitted recommendations, a ballot to all (financially) current Chapter members for formal
consideration. Ensure notice, publication and distribution to all Chapter members no later than
thirty (30) days following approval of By-Laws amendment, replacement or changes. Maintain a
master copy of the Chapter Constitution and By-Laws and monitor the printing and distribution,
as directed by the Executive Committee. Participate in review, amendment, replacement or
adoption of changes to the National By-Laws, at the request of the National, Regional or
Chapter Executive Committee/Board of Directors.
CHAPLAIN
(Contact current Chair)
Serves as advisor to the Executive Committee and the Chapter on all issues that are religious in
nature. Ensures Chapter notification of, invitation to and participation in local and National
religious events and activities, i.e., National Prayer Breakfast, etc . Plans at least a quarterly visit
to members' churches or houses of worship. Recommends religious leaders and organizations
for participation in Chapter programs and activities as appropriate.
EXECUTIVE PLANNING & DEVELOPMENT BOARD
(Contact current Chair)
Determines what is best for the organization by providing vision and recommending goals.
Develops organizational destination strategies for ‘where we are’, ‘where we want to be’ and
‘how we plan to get there'. Also looks at potential obstacles and the approaches the
organization intends to use in dealing with these obstacles. Reviews and makes
recommendations for all current and potential projects, programs and initiatives.
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Basic Operations
Plan
Plan