| SAN ANTONIO CHAPTER Tuskegee Airmen, Incorporated P. O. Box 264, Randolph AFB, TX 78148-0264 |
| Constitution Revised November 2007 BYLAWS SACTAI Home |
CONSTITUTION
Preamble
To establish and maintain a chapter in the Central region of the National Tuskegee Airmen, Incorporated (TAI)
organization. The goals of the chapter will support the National TAl constitution and bylaws. These goals will blend
with the National's to perpetuate the activities and achievements of those Americans who shared in the aspirations
and frustrations of men and women in the Tuskegee Aviation Experience; actively motivate youth to outstanding
achievement and leadership in our democratic society, and to support and promote professional and leadership
development of chapter members. The principle educational and charitable objectives shall be:
• To contribute to historical research and documentation of the achievements of those Tuskegee Airmen who
served our country.
• To engage in the motivation of young persons toward seeking aviation and aerospace careers.
• To inspire local youth to strive for excellence and realize outstanding achievement and leadership through
career and educational orientation and development in aerospace activities.
ARTICLE I
NAME
The name of this organization shall be the San Antonio Chapter, Tuskegee Airmen, Incorporated, hereinafter referred
to as the San Antonio Chapter or SAC-TAI. The chapter is an affiliate of the National organization, Tuskegee Airmen,
Incorporated, a non-profit entity under Section 501 (c)(3) of the Internal Revenue Code of 1986. The chapter is not
organized for profit, and no part of its net earnings shall benefit any member or private individual, except for payment
of reasonable compensation for services rendered.
ARTICLE II
LOCATION
The San Antonio Chapter shall be chartered in San Antonio, Texas.
ARTICLE III
MEMBERSHIP
Membership shall be open to those who express interest in supporting the goals, objectives, and purpose of the San
Antonio Chapter or the National Tuskegee Airmen, Inc. A member in good standing shall be one who meets the
requirements for membership, as outlined in Article I, Section 3 of the Bylaws, and whose dues are paid for the
membership year.
ARTICLE IV
GOVERNMENT
Section 1. The membership of the San Antonio Chapter shall consist of those on the chapter's roster as Tuskegee
Experience (TE), Tuskegee Heritage (TH), regular (R), student (S), junior (S), honorary (H), life (L), or organizational
(O) members.
Section 2. The voting body of the San Antonio Chapter shall be those members in good standing on the chapter’s
roster regarding dues and assessments, with the right to vote as outlined in Section 3 of the By-Laws.
Section 3. The elected officers of the San Antonio Chapter shall be a President, Vice President, Executive Recording
Secretary, Treasurer, and Parliamentarian.
Section 4. The affairs of the San Antonio Chapter shall be managed by the Board of Directors (BOD), as the
governing body of the Chapter, as prescribed by the Constitution and By-Laws. The Board of Directors shall have the
power to formulate policies of the Chapter consistent with its purposes and subject to specific directions of the
membership as duly adopted. The Board shall have authority to conduct business pertaining to the Chapter, either in
person or electronically, assuming responsibility for the management of the finances of the Chapter and acting as
custodian of the property of the San Antonio Chapter.
Section 5. The Board of Directors shall be comprised of the elected officers, the Corresponding Secretary, Financial
Secretary, Historian, and the Immediate Past President and Vice-President. The Parliamentarian is a non-voting
member of the Board.
Section 6. The President may appoint committee chairpersons, subject to confirmation of the Board of Directors, and
ad hoc assistants as necessary.
Section 7. The Executive Committee (EC) of the San Antonio Chapter shall be comprised of the Chairpersons of the
Financial Projects Committee, Membership Committee, Historical Committee, Public Relations Committee, Educational
Assistance Awards Committee, Youth in Aviation Committee, Military Affairs/Protocol Committee, Executive Budget
Review Committee, Nominations Committee and By-Laws Committee. These permanent committees report to the
Chapter President, with the exception of the Nominations Committee which reports to the Board of Directors.
ARTICLE V
THE CHAPTER
Section 1. The San Antonio Chapter shall maintain a minimum of ten members and shall not limit its membership by
number or otherwise.
Section 2. The San Antonio Chapter shall file with the National TAI Parliamentarian a duly authenticated copy of its
Constitution and Bylaws and all approved amendments and Articles of Incorporation within thirty (30) days of
Chapter approval.
Section 3. The San Antonio Chapter's provisions for self-government may not conflict with the Constitution and
Bylaws of the Regional or National TAI, and to the extent that any such provision is in conflict with any of these, it is
void.
ARTICLE VI
FISCAL YEAR
Section 1. The fiscal year of the San Antonio Chapter shall be the calendar year.
ARTICLE VII
LIMITATIONS
Section 1. The San Antonio Chapter is non-partisan and non-military.
Section 2. No member, officer, agency, or committee of the San Antonio Chapter shall take any action that is
incompatible with the goals, objectives, and purpose of the San Antonio Chapter or the National Tuskegee Airmen,
Inc.
Section 3. No debt shall be incurred in excess of the funds in the treasury of the San Antonio Chapter.
Section 4. The San Antonio Chapter of Tuskegee Airmen, Inc. (SAC-TAI) reserves and retains all trademark and other
proprietary rights in and to its name, logo, and products. The SAC-TAI name, logo, and product may not be used
without the express prior written consent of the chapter Board of Directors. All items, sites, and programs that carry
the SAC-TAI name and logo are subject to chapter policies on proprietary use and royalties.
ARTICLE VIII
FINANCES
Section 1. The primary source of income shall be through membership dues, honorariums, and fund- raisers, such as
golf tournaments, food sales, and other similar projects.
Section 2. All funds will be deposited in a commercial financial institution and a financial statement will be reported at
scheduled membership meetings and recorded in the official General Membership minutes.
Section 3. All expenditures or payments will be made by check except petty cash requirements. All expenditures or
payments will be properly documented with bills, receipts and/or vouchers. Two (2) signatures of the President or
Vice-President, and Treasurer are required on all checks, unless financial penalties will be incurred by a delay of
payment.
Section 4. The Treasurer will maintain detailed records of all the chapter's income and expenses. In addition, the
Treasurer will prepare a monthly financial report and submit it to the Board of Directors and the general membership
at each scheduled meeting.
Section 5. The President may approve incidental expenditures of $100 or less in a month. Additional expenditures in
a month in excess of $100 but less than $250 must be approved by a majority vote of the Board of Directors. All
expenditures in excess of $250 must be approved by the majority vote of the general membership. A report shall be
made at the next scheduled meeting of all such expenditures.
Section 6. Authorized expenditures by individuals must be reimbursed within six (6) months of the event or program
and approved by the President if $100 or less; approved by the Board of Directors if in excess of $100 but less than
$250, or approved by the majority vote of the general membership if over $250.
Section 7. All financial liability incurred by the San Antonio Chapter may ultimately result in the individual member's
personal financial responsibility if the organization fails to discharge obligations, even though the chapter may have
been redesigned or dissolved.
Section 8. The Treasurer, with the assistance of the Financial Secretary and Executive Budget Review Committee, will
conduct a financial review annually, or more frequently if circumstances dictate or by order of the Board of Directors.
A full audit conducted by an external public accountant is mandated every two (2) years, or more frequently if
circumstances dictate or by order of the Board of Directors. Results of the financial reviews and audits will be
published and made available to the chapter membership as soon as practical, but no later than ninety (90) days
after completion.
Section 9. The SAC-TAI will not engage in activities that compete with those of the Installation Services Division
activities, NAF, or Military Exchange operations on an installation, except as provided in Private Organizations
Program directives.
Section 10. The SAC-TAI will not engage in military installation resale activities (including golf tournaments, food
sales, etc.) unless so contracted or specific written authorization is obtained from the respective Installation
Commander.
Section 11. The SAC-TAI will comply with all local, state, and federal laws.
ARTICLE IX
INSURANCE
The normal activities of the San Antonio Chapter do not require the purchase of insurance coverage, as these events
do not pose a negligible risk of exposure to liability. The organization will buy and maintain adequate liability
insurance in accordance with Private Organizations Program directives, if the chapter should conduct activities that
might present a risk of personal injury or property damage. Such insurance will provide protection against public
liability and property damage claims.
ARTICLE X
PARLIAMENTARY AUTHORITY
The rules, guidelines, and procedures contained in the latest version of "Robert's Rules of Order" shall govern the
proceedings, meetings and sessions of the San Antonio Chapter in all cases to which they are applicable and in which
they are consistent with the Constitution and Bylaws. In the event of a conflict between the Rules of Order and the
Bylaws, such conflict will be resolved in favor of the documents of the Chapter.
ARTICLE XI
AMENDMENTS
Any member in good standing may submit amendments to the Constitution. At the earliest possible date, but no
later than 30 days prior to voting on such measure, the proposed amendment will be presented or distributed to the
general membership. To adopt the amendment, it must obtain two-thirds affirmative vote of the ballots cast by San
Antonio Chapter members in good standing voting by U.S. mail, electronically, or at a duly called chapter meeting.
Proxy votes are not permitted. Notice of approved amendment to the Constitution will be published or distributed to
all chapter members no later than thirty (30) days following approval.
ARTICLE XII
DISSOLUTION
In the event of the dissolution of the San Antonio Chapter, the laws governing incorporated societies in the state of
Texas will be followed. Upon legal counsel at that time, the Board of Directors will adopt a plan for dissolution of San
Antonio Chapter and distribution of all funds and property and rights thereto of the association.
ADOPTED BY MAJORITY VOTE OF THE MEMBERSHIP ON April 12, 2008.
BYLAWS
SACTAI Home
Preamble
To establish and maintain a chapter in the Central region of the National Tuskegee Airmen, Incorporated (TAI)
organization. The goals of the chapter will support the National TAl constitution and bylaws. These goals will blend
with the National's to perpetuate the activities and achievements of those Americans who shared in the aspirations
and frustrations of men and women in the Tuskegee Aviation Experience; actively motivate youth to outstanding
achievement and leadership in our democratic society, and to support and promote professional and leadership
development of chapter members. The principle educational and charitable objectives shall be:
• To contribute to historical research and documentation of the achievements of those Tuskegee Airmen who
served our country.
• To engage in the motivation of young persons toward seeking aviation and aerospace careers.
• To inspire local youth to strive for excellence and realize outstanding achievement and leadership through
career and educational orientation and development in aerospace activities.
ARTICLE I
NAME
The name of this organization shall be the San Antonio Chapter, Tuskegee Airmen, Incorporated, hereinafter referred
to as the San Antonio Chapter or SAC-TAI. The chapter is an affiliate of the National organization, Tuskegee Airmen,
Incorporated, a non-profit entity under Section 501 (c)(3) of the Internal Revenue Code of 1986. The chapter is not
organized for profit, and no part of its net earnings shall benefit any member or private individual, except for payment
of reasonable compensation for services rendered.
ARTICLE II
LOCATION
The San Antonio Chapter shall be chartered in San Antonio, Texas.
ARTICLE III
MEMBERSHIP
Membership shall be open to those who express interest in supporting the goals, objectives, and purpose of the San
Antonio Chapter or the National Tuskegee Airmen, Inc. A member in good standing shall be one who meets the
requirements for membership, as outlined in Article I, Section 3 of the Bylaws, and whose dues are paid for the
membership year.
ARTICLE IV
GOVERNMENT
Section 1. The membership of the San Antonio Chapter shall consist of those on the chapter's roster as Tuskegee
Experience (TE), Tuskegee Heritage (TH), regular (R), student (S), junior (S), honorary (H), life (L), or organizational
(O) members.
Section 2. The voting body of the San Antonio Chapter shall be those members in good standing on the chapter’s
roster regarding dues and assessments, with the right to vote as outlined in Section 3 of the By-Laws.
Section 3. The elected officers of the San Antonio Chapter shall be a President, Vice President, Executive Recording
Secretary, Treasurer, and Parliamentarian.
Section 4. The affairs of the San Antonio Chapter shall be managed by the Board of Directors (BOD), as the
governing body of the Chapter, as prescribed by the Constitution and By-Laws. The Board of Directors shall have the
power to formulate policies of the Chapter consistent with its purposes and subject to specific directions of the
membership as duly adopted. The Board shall have authority to conduct business pertaining to the Chapter, either in
person or electronically, assuming responsibility for the management of the finances of the Chapter and acting as
custodian of the property of the San Antonio Chapter.
Section 5. The Board of Directors shall be comprised of the elected officers, the Corresponding Secretary, Financial
Secretary, Historian, and the Immediate Past President and Vice-President. The Parliamentarian is a non-voting
member of the Board.
Section 6. The President may appoint committee chairpersons, subject to confirmation of the Board of Directors, and
ad hoc assistants as necessary.
Section 7. The Executive Committee (EC) of the San Antonio Chapter shall be comprised of the Chairpersons of the
Financial Projects Committee, Membership Committee, Historical Committee, Public Relations Committee, Educational
Assistance Awards Committee, Youth in Aviation Committee, Military Affairs/Protocol Committee, Executive Budget
Review Committee, Nominations Committee and By-Laws Committee. These permanent committees report to the
Chapter President, with the exception of the Nominations Committee which reports to the Board of Directors.
ARTICLE V
THE CHAPTER
Section 1. The San Antonio Chapter shall maintain a minimum of ten members and shall not limit its membership by
number or otherwise.
Section 2. The San Antonio Chapter shall file with the National TAI Parliamentarian a duly authenticated copy of its
Constitution and Bylaws and all approved amendments and Articles of Incorporation within thirty (30) days of
Chapter approval.
Section 3. The San Antonio Chapter's provisions for self-government may not conflict with the Constitution and
Bylaws of the Regional or National TAI, and to the extent that any such provision is in conflict with any of these, it is
void.
ARTICLE VI
FISCAL YEAR
Section 1. The fiscal year of the San Antonio Chapter shall be the calendar year.
ARTICLE VII
LIMITATIONS
Section 1. The San Antonio Chapter is non-partisan and non-military.
Section 2. No member, officer, agency, or committee of the San Antonio Chapter shall take any action that is
incompatible with the goals, objectives, and purpose of the San Antonio Chapter or the National Tuskegee Airmen,
Inc.
Section 3. No debt shall be incurred in excess of the funds in the treasury of the San Antonio Chapter.
Section 4. The San Antonio Chapter of Tuskegee Airmen, Inc. (SAC-TAI) reserves and retains all trademark and other
proprietary rights in and to its name, logo, and products. The SAC-TAI name, logo, and product may not be used
without the express prior written consent of the chapter Board of Directors. All items, sites, and programs that carry
the SAC-TAI name and logo are subject to chapter policies on proprietary use and royalties.
ARTICLE VIII
FINANCES
Section 1. The primary source of income shall be through membership dues, honorariums, and fund- raisers, such as
golf tournaments, food sales, and other similar projects.
Section 2. All funds will be deposited in a commercial financial institution and a financial statement will be reported at
scheduled membership meetings and recorded in the official General Membership minutes.
Section 3. All expenditures or payments will be made by check except petty cash requirements. All expenditures or
payments will be properly documented with bills, receipts and/or vouchers. Two (2) signatures of the President or
Vice-President, and Treasurer are required on all checks, unless financial penalties will be incurred by a delay of
payment.
Section 4. The Treasurer will maintain detailed records of all the chapter's income and expenses. In addition, the
Treasurer will prepare a monthly financial report and submit it to the Board of Directors and the general membership
at each scheduled meeting.
Section 5. The President may approve incidental expenditures of $100 or less in a month. Additional expenditures in
a month in excess of $100 but less than $250 must be approved by a majority vote of the Board of Directors. All
expenditures in excess of $250 must be approved by the majority vote of the general membership. A report shall be
made at the next scheduled meeting of all such expenditures.
Section 6. Authorized expenditures by individuals must be reimbursed within six (6) months of the event or program
and approved by the President if $100 or less; approved by the Board of Directors if in excess of $100 but less than
$250, or approved by the majority vote of the general membership if over $250.
Section 7. All financial liability incurred by the San Antonio Chapter may ultimately result in the individual member's
personal financial responsibility if the organization fails to discharge obligations, even though the chapter may have
been redesigned or dissolved.
Section 8. The Treasurer, with the assistance of the Financial Secretary and Executive Budget Review Committee, will
conduct a financial review annually, or more frequently if circumstances dictate or by order of the Board of Directors.
A full audit conducted by an external public accountant is mandated every two (2) years, or more frequently if
circumstances dictate or by order of the Board of Directors. Results of the financial reviews and audits will be
published and made available to the chapter membership as soon as practical, but no later than ninety (90) days
after completion.
Section 9. The SAC-TAI will not engage in activities that compete with those of the Installation Services Division
activities, NAF, or Military Exchange operations on an installation, except as provided in Private Organizations
Program directives.
Section 10. The SAC-TAI will not engage in military installation resale activities (including golf tournaments, food
sales, etc.) unless so contracted or specific written authorization is obtained from the respective Installation
Commander.
Section 11. The SAC-TAI will comply with all local, state, and federal laws.
ARTICLE IX
INSURANCE
The normal activities of the San Antonio Chapter do not require the purchase of insurance coverage, as these events
do not pose a negligible risk of exposure to liability. The organization will buy and maintain adequate liability
insurance in accordance with Private Organizations Program directives, if the chapter should conduct activities that
might present a risk of personal injury or property damage. Such insurance will provide protection against public
liability and property damage claims.
ARTICLE X
PARLIAMENTARY AUTHORITY
The rules, guidelines, and procedures contained in the latest version of "Robert's Rules of Order" shall govern the
proceedings, meetings and sessions of the San Antonio Chapter in all cases to which they are applicable and in which
they are consistent with the Constitution and Bylaws. In the event of a conflict between the Rules of Order and the
Bylaws, such conflict will be resolved in favor of the documents of the Chapter.
ARTICLE XI
AMENDMENTS
Any member in good standing may submit amendments to the Constitution. At the earliest possible date, but no
later than 30 days prior to voting on such measure, the proposed amendment will be presented or distributed to the
general membership. To adopt the amendment, it must obtain two-thirds affirmative vote of the ballots cast by San
Antonio Chapter members in good standing voting by U.S. mail, electronically, or at a duly called chapter meeting.
Proxy votes are not permitted. Notice of approved amendment to the Constitution will be published or distributed to
all chapter members no later than thirty (30) days following approval.
ARTICLE XII
DISSOLUTION
In the event of the dissolution of the San Antonio Chapter, the laws governing incorporated societies in the state of
Texas will be followed. Upon legal counsel at that time, the Board of Directors will adopt a plan for dissolution of San
Antonio Chapter and distribution of all funds and property and rights thereto of the association.
ADOPTED BY MAJORITY VOTE OF THE MEMBERSHIP ON April 12, 2008.
BYLAWS
SACTAI Home
